Periodic audits of lifting systems and work equipment

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With the entry into force of the Ministerial Decree of 11 April 2011 “Regulations on how to conduct periodic audits of work equipment” described in Annex VII of Legislative Decree no. 81/2008 “Consolidated Law on Safety,” a new approach is defined in relation to mandatory periodic checks on pressure vessels and on lifting equipment. These checks are designed to ensure compliance with the installation modalities required by the manufacturer in the instructions for use, to assess the state of maintenance and preservation, the maintenance of the required safety conditions, specific for the work equipment, as well as the efficiency of the safety and control devices.

The Ministerial Decree regulates the procedures for performing periodic audits of work equipment mentioned in Annex VII of Legislative Decree 81/08, as amended and defines the criteria for certification of private Enabled Themes for carrying out these checks. The list of qualified entities is made available to employers by INAIL, ASL / ARPA to identify the qualified entity which they can contact for the equipment inspections

Dated 20.08.2013 with the publication in the Official Gazette of the Law August 9, 2013 (converted into law DL June 21, 2013 no. 69) have varied backgrounds of persons responsible for operating the execution of the said checks.

The Employer must necessarily submit the work equipment to a series of checks which are divided into a first initial check and subsequent periodic checks, in order to assess the state of maintenance and preservation and compliance with the required safety conditions and the efficiency of the safety and control devices. Additional investigations are also envisaged to detect any defects, faults or malfunctions occurred during the use of work equipment, in its period of operation; such additional investigations should also determine the remaining life of the machine and/or equipment in which it can still operate in safety conditions.

ICIM is an Entity Qualified to conduct periodic inspections of work equipment required by law:  of pressure vessels (GVR) and of material and people lifting systems (group SC – SP) in the Lombardy region and for inspections of material lifting systems in the Apulia Region.

With the entry into force of the Ministerial Decree of 11 April 2011, Companies are required to perform an important task in terms of safety in the workplace, by empowering the Employer who must communicate the request for equipment inspection and in rapid and defined times, also identifying the entity qualified to conduct the inspections together with the request only if the first audit (such request must be submitted to INAIL territory).

This ensures a more effective control action on work equipment than in the past, where the responsible entities were limited in terms of available resources compared to the current scenario, which involves Qualified Entities.

Work equipment subject to mandatory periodic inspections referred to in annex VII of Legislative Decree 81/08

How Companies must act to fulfil Law requirements

According to Art.70 of Legislative Decree 81/08, the Employer must provide workers with work equipment which comply with the essential safety requirements, suitable for the health and safety of workers and suitable for the work to be performed. To fulfil this requirement, the Employer must provide, for the equipment whose safety depends on the installation conditions, to carry out an initial inspection at the time of installation; this check must then be repeated every time the equipment is installed in a new site, in order to ensure its correct installation and proper operation in safety conditions.

As required by mandatory legislation, for the first check, the employer must indicate at the time of audit request, subject to the holder of the control function (INAIL), the name of the qualified entity to whom the same may be drawn upon if not is capable of performing the inspection directly with their own structure, in accordance with the requirements of the Ministerial Decree. 11/04/2011.

For checks after the first one, the employer may freely choose to turn to private Subjects Enabled or ASL / ARPA that will provide verification in accordance with the procedures laid down by the legislation in force.
Periodic audits of work equipment.

  1. First periodic audit
    The first periodic audit requires the compilation of the work equipment technical identification sheet. INAIL is responsible for this audit.
  1. Periodic inspections (after the first one)
    Periodic auditsare performed to ensure compliance with the installation instructions required by the manufacturer in the use and maintenance manual, in order to assess the state of maintenance and preservation and compliance with the safety conditions, as well as the efficiency of the safety and control devices.
  1. Additional investigation
    An additional investigation is an activity designed to detect any defects, faults or malfunctions occurred during the use of work equipment, which has been in operation for at least 20 years; such additional investigations should also determine the remaining life of the equipment, in which it can operate in safety conditions.

The INAIL is now the sole owner of the function identified by the Prime audits and may make use of the Subject Enabled chosen by the Employer. The time periods for periodic testing of equipment are defined in Annex VII of Legislative Decree 81/2008, which are summarized below: with reference to the date of commissioning of the work, the employer must submit an First audit INAIL for the equipment as soon as placed in service or for which it has not yet been carried out, indicating the name of the Person to whom Enabled POS may be contacted directly if unable to carry out the verification within the time allowed; First check should then be made within forty-five days from the date of the request above.

For periodic audits after the first, the Employer may use, at its option, to public or private entities authorized; the deadline for the execution of these tests is 30 days from the date of request.

ICIM acts as a reference Body for Companies that must meet the periodic inspection Law requirements, offering its services:

First audit and subsequent Periodic audits, checking the equipment, pressure systems, material and people lifting system assemblies, in order to assess the correct operation and the persistence of the safety conditions.

Periodic audits to assess the integrity of the equipment by checking the equipment and assemblies for pressure systems and for material and people lifting systems, in order to define the state of preservation of the equipment, in relation to the mechanisms subject to wear due to their use.

ICIM is also an entity qualified and accredited to conduct periodic and special inspections required by Law on various types of systems, including:

  1. Periodic audit lifts
  2. Electrical grounding and protection plants against atmospheric discharges 
  3. Pressure equipment (PED)
  4. Machinery